DrHR – AI-Powered HRMS Redefining Workforce Management

A smart and scalable HRMS platform that streamlines hiring, onboarding, performance tracking, payroll, and more—powered by AI-driven automation and insights.

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OVERVIEW

Project Overview

DrHR is a next-generation HR management platform that transforms traditional HR processes into intelligent, data-driven workflows. Designed for organizations of all sizes, DrHR simplifies complex HR functions—from recruitment and onboarding to payroll, performance reviews, and compliance—within a centralized, user-friendly system.

With built-in AI capabilities, the system delivers real-time analytics, automates routine tasks, and empowers HR professionals to focus on strategic growth. Integration with popular business applications including Slack, Zoom, Docusign, Google Calendar, and ZipRecruiter is something it does seamlessly.

Key Features

the-ai-hr-assistant

01.

Ask DrHR – The AI HR Assistant

Staff can ask real-time questions about company policies, benefits, payroll, leave balances, and more—24/7. By reducing dependency on HR personnel for routine queries, Ask DrHR improves efficiency and provides a modern, self-service HR experience.

02.

AI-Powered Resume Parsing

DrHR uses advanced natural language processing (NLP) to automatically parse resumes, extract relevant information (skills, education, experience), and organize candidate data into structured profiles. This eliminates manual data entry, accelerates the screening process, and ensures recruiters focus only on the most qualified applicants.

resume-parsing
performance-review

03.

AI-Powered Performance Review

Draft compelling job descriptions using AI assistance, then publish openings directly to your website and LinkedIn. DrHR automates the entire recruitment flow—right from job posting to candidate selection—and seamlessly integrates with Zoom to auto-schedule interviews, eliminating the need for manual coordination.

04.

Intelligent Onboarding Automation

Accelerate new hire integration with AI-optimized onboarding. Automate offer letters and HR paperwork, powered by secure e-signatures via DocuSign. Centralize candidate documents, manage onboarding checklists, and bulk upload employees with a single click—all within a unified, intuitive interface.

onboarding-automation
job-management

05.

AI-Driven Job Management

Draft compelling job descriptions using AI assistance, then publish openings directly to your website and LinkedIn. DrHR automates the entire recruitment flow—right from job posting to candidate selection—and seamlessly integrates with Zoom to auto-schedule interviews, eliminating the need for manual coordination.

Features at a Glance

  • trumanEmployee tracking

    trumanInteractive dashboard

    trumanReal-time collaboration tools (e.g., Slack integration)

    trumanE-signatures for onboarding and offboarding

    trumanIntegration with Zoom for interview scheduling

    trumanIntegration with Slack for internal communication

    trumanIntegration with DocuSign for digital signatures

    trumanIntegration with Google Calendar for scheduling

    trumanIntegration with job boards like ZipRecruiter and Indeed

Challenges and Solutions

While in the development process, our team confronted these challenges and provided solutions that were relevant to the project:

Challenges

Reducing AI Token Costs

The HRMS relied heavily on AI features like resume parsing, job description generation, and chatbot interactions. With growing user adoption, AI usage would generate high operational costs due to token-based pricing from external LLM providers.


Multi-Platform Job Posting and Synchronization

Designing a backend architecture that could sustain rising amounts of employee data, transactions, and real-time interactions, particularly during busy times, was the obstacle.

SOLUTIONS

We reduced token consumption by fine-tuning open-source LLMs for repetitive tasks like resume parsing and JD writing. For frequently asked queries and prompts, we implemented an intelligent caching layer that reused previous completions to cut unnecessary API calls.

Our team also designed an event-driven microservices architecture using Google Cloud Pub/Sub to manage job post creation, updates, and status synchronization across all platforms.

Challenges

Delivering Secure, Instant AI Chat Support (Ask DrHR)

The “Ask DrHR” chatbot needed to understand natural HR-related questions, generate accurate answers in real-time, and maintain data privacy—all while ensuring quick response times even during peak usage.


SOLUTIONS

Ask DrHR was deployed using a serverless architecture backed by Dialogflow and LLM APIs. We anonymized sensitive data before inference and optimized latency with edge-caching. The chatbot scaled independently from the core app to ensure reliability and speed.

Technology Stack

 

Ionic + React (Mobile App)

Delivers a smooth and user-friendly experience all over the devices.

React + VITE (Admin)

Gives quick and engaging web experience for HR managers charged with managing administrative tasks.

Node.JS + TypeScript

Brings a scalable and efficient backend option for handling innovative HR operations.

MongoDB

Enabled by both security and efficiency, it coordinates large data sets and provides real-time HR data access to users.

Google Cloud

Provides scalability, data security, and the availability customers need for the platform.

OpenAI

Utilize OpenAI to create advanced conversation systems, inventive language models, and AI solutions for streamlining your business operations.

Gemini

Take advantage of Gemini’s strengths to establish and deploy broad AI deployments that manage intricate data, drive inventiveness, and improve how decisions are made.

Sentry

Ensure dependable AI software performance with Sentry, a monitoring solution that pinpoints, tracks, and fixes errors in real time, protecting the continuous performance of your applications.

Our team has got great experience in bringing original ideas to life, for projects that fetch millions.

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