Party Events Booking Platform: Connecting Artists with Opportunities

We created an intuitive booking app that bridges the gap between musicians and event organizers, providing them with the tools to connect, manage events, and grow their presence.

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OVERVIEW

Project Overview

Event organizers and artists alike face unique challenges when it comes to booking and managing live music for events. Our goal was to create an intuitive platform that would bridge this gap and streamline the booking process for both sides.

Party Bands connects talented musicians with event organizers seeking live performances. We focused on creating a seamless, user-friendly experience that would cater to both artists looking to showcase their talent and hosts searching for the perfect performer for their event.

With a combination of advanced features such as AI-assisted matchmaking, tiered subscription models, and a powerful messaging system, Party Bands empowers users to easily manage profiles, bookings, and event details. The platform was designed with simplicity and efficiency in mind, ensuring that both hosts and artists can focus on what matters most — creating memorable events.

Key Features

ai-driven-content-generation

01.

1. Event Management

Both hosts and artists can efficiently manage upcoming and past events. The system allows users to filter events by date or type, view detailed booking information, and keep track of event progress.

02.

AI Chatbot

By understanding the host’s needs, such as music genre, event type, and location, the chatbot delivers personalized artist recommendations, making the booking process faster and easier.

efficient-content-management
seamless-user-experience

03.

Technology Upgrade

Admins can create custom music genres and categories, complete with images, to help users navigate the platform more effectively.

Features at a Glance

  • trumanArtist Profile Pages

    trumanBooking System

    trumanGenre & Category Management

    trumanSubscription Management

    trumanEvent Management

    trumanChat System

    trumanRevenue Dashboards

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Project Challenges and Their Solutions

1. Booking Flow with Reschedule & Refund Integration

Challenges

Managing complex booking states, including rescheduling and refunds, presented a challenge.

The flow had to accommodate various booking scenarios, such as cancellations, rescheduling, and automatic refunds based on specific conditions.

SOLUTIONS

We designed a state-machine-based backend flow to handle these transitions. The system was integrated with Stripe to automate refund processing, ensuring that the booking process was smooth and transparent for both artists and hosts.

2. Real-Time Notifications Without Mobile App

Challenges

Delivering timely notifications for events and bookings on a desktop-only platform presented a unique challenge.

Unlike mobile apps, real-time notifications on a web-based platform had to be handled differently, ensuring that event updates and reminders reached users promptly.

SOLUTIONS

We employed web sockets and a cron job-based scheduler to trigger real-time notifications. In addition, a custom desktop notification system was implemented to ensure that both artists and hosts received timely alerts, even without a dedicated mobile app.

Technology Stack

React.js

Used for building a responsive and dynamic front-end interface that ensures a seamless user experience for both artists and event hosts.

Node.js

Implemented for building a fast and scalable server-side backend, handling user requests, bookings, and interactions in real-time.

Express.js

Used as the web application framework for Node.js to manage routing, handle HTTP requests, and streamline the development of the app’s backend.

MongoDB

A NoSQL database used for storing user profiles, booking details, event management data, and other unstructured content in a flexible and scalable format.

Stripe

Integrated for secure payment processing, including handling subscriptions, booking payments, and automating refund transactions.

WebSockets

Implemented to enable real-time communication between artists and hosts, allowing immediate updates and notifications on event changes and booking statuses.

Dialogflow

Used to power the AI assistant that helps hosts find matching artists based on preferences, enhancing the booking process through natural language interaction.

truman

SEAN HYNES

Leader of the Effort

Sean is an AI/ML Engineer having over 20+ years of collective experience in the Tech industry. He leads end-to-end AI development processes, integrating cutting-edge technologies to deliver user-centric solutions. His expertise spans research, conceptualization, wireframing, interactive prototyping, and the design of intuitive user interfaces. 

He is capable of overseeing projects through all stages, from architecture building to crafting actual layouts and focuses on leveraging artificial intelligence for optimal outcomes.

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