Groundhogs: Construction Site Management Software

We developed Groundhogs as a custom-built internal platform that unifies construction site activity logging, safety compliance, and job progress tracking into one intuitive and centralized system. Designed specifically for Groundhogs’ internal teams, it streamlines communication between on-site employees and administrators.

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OVERVIEW

Project Overview

Managing construction sites involves juggling multiple tasks, safety protocols, and documentation requirements—all in often challenging environments. While many companies rely on scattered spreadsheets, paper forms, or generic tools, Groundhogs lacked a unified, efficient way to track daily job activities and ensure compliance across their sites.

Our mission was to build a custom internal platform that would streamline site activity logging, safety reporting, and job progress tracking into a single, user-friendly solution. Groundhogs needed a tool that could empower on-site employees to easily record their work, upload necessary documentation, and help administrators monitor project status in real time.

With features like job ID mapping, checklist tracking, and document uploads, Groundhogs now enjoys improved operational visibility, enhanced safety compliance, and more efficient site management—all through a centralized digital system.

Key Features

feature-one

01.

Daily Activity Logging

  • Field employees can quickly log detailed daily tasks and job site activities, including descriptions of work completed, safety checks, and any new requests.

02.

Document Upload and Compliance Management

  • Users can upload safety forms, images, and change requests directly from the job site. Administrators have centralized access to all documentation, supporting audit readiness and regulatory compliance effortlessly.
feature-two
feature-three

03.

Vehicle & Calendar Management

  • Admins can track vehicle assignments to different job sites and manage job schedules through an integrated calendar. This functionality improves resource allocation and ensures timely coordination of site activities.

Features at a Glance

  • truman Job ID & Client Mapping

    truman Checklist & Tool Tracking

    truman Safety & Compliance Management

    truman Job Progress Tracker

    truman Centralized Admin Dashboard

    truman Access Management (Admin and Employee)

    truman Offline Support

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Project Challenges and Their Solutions

1. Capturing Accurate Job Site Data in Dynamic Environments

Challenges

Capturing accurate, real-time job data — from task completion to safety checks — without disrupting workflows was a critical challenge.

Additionally, unreliable network connectivity at many sites risked losing valuable data or preventing timely updates.

SOLUTIONS

We designed an intuitive user interface that minimizes input friction, allowing workers to quickly log activities and upload documents on the go. To address connectivity issues, we planned offline support that enables field employees to record data even without an active internet connection, syncing automatically once back online. This ensured consistent data capture and seamless workflow continuity.

2. Providing Real-Time Visibility for Site Management

Challenges

Site supervisors and administrators needed comprehensive, real-time visibility into job progress, resource allocation, and compliance status across multiple locations. Without a unified system, tracking this information was cumbersome and delayed decision-making.

SOLUTIONS

We developed a powerful admin dashboard that consolidates job logs, checklists, vehicle tracking, and calendars into one interface. This enables managers to monitor productivity, assign tasks efficiently, and respond promptly to emerging issues, enhancing overall site operations.

Tech Stack

React.js

Built a responsive, user-friendly frontend optimized for quick data entry and real-time updates.

FastAPI (Python)

Developed a scalable, high-performance backend API to handle job data processing and user management.

PostgreSQL

Used as the core relational database for reliable storage of job logs, client info, and document metadata.

AWS S3

Employed for secure, scalable storage and retrieval of uploaded safety documents and images.

JWT + bcrypt

Implemented robust authentication and secure password management for employee and admin access.

WebSockets

Enabled real-time synchronization of job progress and activity logs across user devices and the admin dashboard.

Redis

Used for efficient session management and quick access to frequently queried data.

Need a Smarter Way to Manage Your Construction Site?

Leverage real-time tracking, safety compliance, and operational insights with a custom solution like GroundHogs.

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